Bookkeeper

Summary:

This role exists to ensure all financial transactions are accurately recorded, categorized, and current at all times. It owns day-to-day bookkeeping and transactional processing. Success means clean, reconciled books that allow the Controller to close quickly, confidently, and without rework. The accountabilities listed below define the primary areas this seat owns and is responsible for ensuring are completed. They are not intended to represent an exhaustive list of tasks or to create functional silos. Team members are expected to collaborate across roles and contribute wherever needed to ensure the success of the team and our clients.

Department: Finance

Reports To: VP of Finance

Supervises: N/A

Possible Title Levels:

• Bookkeeper I (BOOK1) - Base: $35,000 to $40,000
• Bookkeeper II (BOOK2) - Base: $40,000 to $45,000
• Bookkeeper III (BOOK3) - Base: $45,000 to $50,000

Primary Duties:

• Transaction Processing: Accurately record all revenue, expenses, and journal entries in a timely manner.
• Accounts Payable: Process vendor bills, maintain supporting documentation, and prepare payments for approval.
• Accounts Receivable Support: Issue invoices and support follow-up on outstanding receivables.
• Account Reconciliation: Reconcile bank accounts, credit cards, and key balance sheet accounts monthly.
• Financial Record Management: Maintain organized, complete, and audit-ready financial documentation.
• Payroll Processing Support: Prepare and process payroll and commission entries accurately based on approved data and compensation structures.
• Process Development & Management: Execute and develop key internal workflows, including the Invoice Creation Process, Bill Entry & Payment Process, Bank & Credit Card Reconciliation Process, and Expense & Receipt Documentation Process.

Qualifying Requirements:

• Experience: 2+ years of hands-on, dedicated bookkeeping experience (practical experience and a proven track record are valued over traditional degrees).
• Core Competencies: Solid grasp of foundational bookkeeping principles, including debits/credits, managing a Chart of Accounts, and understanding cash vs. accrual tracking.
• Workflow Mastery: Demonstrated experience managing Accounts Payable (A/P), Accounts Receivable (A/R), and multi-account bank reconciliations.
• Technical Proficiency: Strong working knowledge of modern accounting software (e.g., QuickBooks) and spreadsheet tools (Microsoft Excel or Google Sheets for data manipulation and tracking).
• Process Management: Proven ability to manage time effectively, prioritize transactional entry, and consistently meet strict month-end deadlines.
• Bonus/Preferred (Optional but helpful): Active bookkeeping certifications (such as QuickBooks ProAdvisor or NACPB/AIPB certification) are a strong plus.

Skills & Abilities

Key Performance Metrics:

Summary & Benefits: